Executive Committee Meeting Notes 6/23/14

Chamber Speakers Club Toastmasters

Club #600591 - Area H2  - District 4

MEETING MINUTES – 6/23/14

The following is a summary of the minutes from our Executive Committee meeting.  Meeting began at 7:30 p.m.

Attending Officers:

Samya Boxberger-Oberoi: President, and VP of Education & Public Relations

Suzanne Mulcahy:  Secretary, and Treasurer

Lara Miller:  Assist Secretary

Martin Quan:  V.P. Membership

Fernando Albayeros:  Sgt. of Arms

1.  Update from the officers:

a)    President:

·        Samya went over the DCP Goals and what we needed to achieve them as a club.  We have achieved six goals and are now a Distinguished Club.

·        We can achieve Select Distinguished if two members can complete their CC goals. Suzanne completed her 10^th speech and Lara will complete hers on 6/30/14.

·        Samya gave the new officers their officer’s roles and asked that they review them and write their individual goals and objectives.

·        She would like us to report our progress to her on the 2^nd and the last Monday of each month.

b)    VP Education: 

·        The education series was completed and successful.  The presentations were completed on 6/9/14 and the evaluations occurred on 6/16/14.

c)    VP Membership:  

·        Martin just took on this role and does not have an update at this time.

d)    VP PR

·        The position is being opened for a new officer. 

e)    Treasurer: 

·        Suzanne went over the balance that we have available in the checking account and left on the master cards.

f)     Sgt. of Arms: 

·        New name tags will be completed. 

·        Will go over the inventory and purchase new ribbons if needed.

Officer Training:

Samya explained that officer trainings were now taking place and asked us to sign up for a session for each of our respective roles.   Samya recommended that we take the full training along with the officer’s training.  They are very beneficial and have excellent speakers.

Budgeting:

It was recommended that we begin to create a budget for our club.  There was a suggestion that we raise our limit for the “ah counting” from $1.00 to $2.00 per evening.

The following are several suggestions of things that we could do with the dues that are collected:

·        Plan events for our club members

·        Host an Open House

·        Hold Toastmaster Contests

·        Purchase necessary items like ribbons, etc.

·        Purchase educational material for members

·        Purchase cards for the officers

Other Business:

The discussion on the website will be held at a future E.C. meeting.

Meeting was adjourned 8:45 p.m.