Executive Committee Meeting Notes 2/10/14

Chamber Speakers Club Toastmasters

Club #600591 - Area H2  - District 4

MEETING MINUTES – 2/10/14

Dear Chambers Speakers Circle Club Toastmasters,

The following is a summary of the minutes from our Executive Committee meeting.  Meeting began at 4:30 p.m.

Attending Officers:

Samya Boxberger-Oberoi: President, and VP of Education & Public Relations

Suzanne Mulcahy:  Secretary, and Treasurer

Ruth Wadsworth:  VP of Membership

Sharon Pappas:  Sgt. of Arms

1.  Update from the officers:

a)    President:

·        Samya went over the DCP Goals and what we needed as a club to achieve them.  We are close to becoming a Distinguished Club.  Samya also encouraged the officers to attend a training meeting before the end of February. 

b)    VP Education: 

·        Mentoring program will be discussed at another meeting. 

c)    VP Membership:  

·        Ruth discussed how we can obtain more members.  She worked with Samya on changing our PR information to accurately reflect our new goals and meeting location.

d)    VP PR

·        Samya presented the new website information that will be added to correct our new meeting location and other changes.

e)    Treasurer: 

·        Posted new member applications.  Reviewed the balance in the account.  Suzanne also stated that the 990N tax report would be filed next week.

f)     Sgt. of Arms: 

·        Sharon reported that we have to purchase a new stop watch.  Arrangements were made to pick up the Toastmaster file from the Hillsdale Mall location.  

g)    Secretary:

·        The minutes are up to date and recorded on the website.

2.  City Hall Location:

·        The location for the new monthly Toastmaster’s meetings:

San Mateo City Hall, Rm A

330 W. 20^th Ave.

San Mateo, CA 94403

·        Samya went over the rules of engagement for the San Mateo City Hall location.  It was unanimously voted to accept these rules and it will be presented to the members at tonight’s Toastmaster’s meeting.

·        The Toastmaster’s calendar will also be reviewed with the City Hall calendar to make sure that they are both consistent.

3.  Other Business:

·        It was decided that we would hold a Tall Tales contest within our club on March 17^th.  The district contest will occur on March 20^th.   The Executive Committee will meet to prepare for this event.

·        There was an agreement made that we would meet in the atrium prior to our meeting time, and would not disturb any meeting that was being held in our Meeting Room A.  In the event that there is someone in the room at 6:00 p.m., we will meet in an alternative room.

Meeting was adjourned 5:40 p.m.