Club #600591 - Area H2 - District 4
EC MEETING MINUTES – 6/10/13
Dear Chamber Speakers Circle Club
Toastmasters,
The following is a summary of the minutes from our
Executive Committee meeting. Meeting began at 7:30 p.m.
Attending
Officers:
Samya Boxberger-Oberoi: President, and VP of
Education & Public Relations
Suzanne Mulcahy: Secretary, and Treasurer
Ruth Wadsworth: VP of Membership, and Sgt. of Arms
1.
President’s Update:
a) Approval of past EC Meeting Notes: Reviewed
minutes of 5/12/13 minutes and they were approved.
b) DCP Update: 6 goals were obtained: Reviewed what
we can do to achieve our goals. We have reached 5 new members.
2.
Officer Updates (30 seconds):
a) VP Education:
• Kaiser Youth Leadership program – The program
will commence 6/20/13 and run for 8 sessions.
b) VP Membership:
• Ruth discussed sponsoring new members and
attending the conference.
c) VP Public Relations:
• Discussed the newsletter and what to publish on a
monthly basis.
d) Treasurer:
•199N form was filed.
• All new applications have been filed and dues
were applied.
e) Sgt. of Arms:
• The guest book was received and in use.
• Ribbons arrived and the necessary supply has been
replenished.
f) Secretary:
• The minutes are now being posted to the website.
3.
Membership Building Proposal:
a) Consider contacting all the businesses in the
mall to advertize the Toastmasters club.
b) Considered doing a new brochure, but it was
determined that initially we will keep the current flyer and prepare a "30
sec" speech to go with the flyer. Ruth will draft the wording for "30
sec" speech.
c) Following up on new guests was discussed and
Ruth and Samya will share this responsibility.
4. Youth
Leadership Program at Kaiser:
a) The dates were confirmed for the Kaiser Youth
Leadership Program.
b) The leaders of each week were decided.
c) The meeting with the Director at Kaiser will be
6/13/13. Samya and Suzanne will attend.
d) The preparation meeting for the next session
will occur after each session.
5. New
Officers:
a) Sharon will become the new Sgt. of Arms as of
7/1/13.
b) Samya will submit the officers’ list by 6/30/13.
6. Other
Business:
a) Financial VISA card: A new card will be
purchased for $450.00. With the orders and new membership filings, the old card
balance has been used.
b) EC meetings were discussed, whether the 1st or
2nd Monday. It was decided that the 2nd Monday would remain in effect at this
time.
c) Length of meetings was discussed: It was
determined that we would follow the agenda and end no later than 9:00
p.m.
d) Actions items follow-up was discussed. It was
determined that emails would be sent to the president on a semi-monthly basis
so that she could track the results.
e) Newsletter: It was determined that we would
discuss the contents of the newsletter at the EC meeting and would be posted
for the following month. We would post the accomplishments of the past month and
new upcoming events.
f) New Ballot: Ruth brought up using a new ballot
for electing the table topics winner and giving feedback to the speakers. She
has volunteered to create this new ballot.
Meeting
was adjourned 9:00 p.m.
