Chamber Speakers Club Toastmasters
Club #600591 - Area H2 - District 4
MEETING MINUTES – 4/10/13
Dear Chambers Speakers Circle Club Toastmasters,
The following is a summary of the minutes from our Executive Committee meeting. Meeting began at 4:30 p.m.
Attending Officers:
Samya Boxberger-Oberoi: VP of Education & Public Relations, and new President
Suzanne Mulcahy: Secretary, and new Treasurer
Ruth Wadsworth: VP of Membership, and Sgt. of Arms
1. Officers Roles and Responsibilities:
The officers read the Club Leadership Handbook and discussed the following:
President:
- Set the tone for the club and provide supportive leadership.
- Open and preside over the club meetings.
- Create a nurturing learning environment.
VP Education:
- Kaiser Youth Leadership program – Follow-up on the summer program.
- Think about doing a speech contest in the future.
VP Membership:
- Set a goal to sign up 1 member every 2 months
- Go by the Chamber and take some of our new business cards
- Consider doing an open house.
VP Public Relations:
- Consider doing a social media presence for our Toastmaster’s Club.
- Create a project and have others assist. Use the Advanced Leadership manual - "High Performance Leadership" program. This way the person leading the project can get credit for future awards.
Treasurer:
- Suzanne Mulcahy agreed to become the new treasurer of the Chambers Speakers Circle Club Toastmasters.
- Get a new signature card from the bank so that we can continue running the financial business of the club.
Sgt. of Arms:
- Assign the duties before the meeting opens to other members if you can’t be there.
- Consider getting a guest book from Toastmasters for our guests to sign and get pertinent information.
- Set the table up with information on Toastmasters for members and guests.
Secretary:
- Take meeting minutes
- Update current roster of members and officers at World Headquarters.
- Order supplies.
- Update minutes in the blog.
- Notify Sgt. of Arms to take notes in Secretary’s absence.
2. Other Business:
- Samya said that she would do monthly Newsletters, asked for input from the members, and finalize content at the E.C. meetings with officers.
- Samya and Suzanne will contact Randy, get the information on how to update the blog and a copy of the letter for the bank.
- Samya and Suzanne will investigate who submits the application to the cloud.
- Officers discussed keeping the offices for one year instead of every six months. It was decided to re-visit the topic in six months.
- Officers decided that the club would order officer books so that we could each have one for our full job descriptions or download individual copies.
