Executive Committee Meeting Notes 9/12/13

 Chamber Speakers Club Toastmasters

Club #600591 - Area H2  - District 4

MEETING MINUTES – 9/12/13

Dear Chambers Speakers Circle Club Toastmasters,

The following is a summary of the minutes from our Executive Committee meeting.  Meeting began at 7:30 p.m.

Attending Officers:

Samya Boxberger-Oberoi: President, and VP of Education & Public Relations

Suzanne Mulcahy:  Secretary, and Treasurer

Ruth Wadsworth:  VP of Membership

Sgt. of Arms:  Sharon Pappas

1.  President’s Update:

a)    Approval of past EC Meeting Notes:  Reviewed minutes of 8/19/13 minutes and they were approved.

b)    DCP Update:  3 goals were obtained:   

2.  Officer Updates (30 seconds):

a)    VP Education: 

·         Samya suggested that we do mentoring program for the members about C.C. and C.L.

b)    VP Membership:  

·         Follow-up on new members and hand out material to the mall vendors.

c)    VP PR

·         Write articles for the website and announce future well known guest speakers.

d)    Treasurer: 

·         We now have 16 members.

·         We have received all of the dues from the members.  We had two members decline to renew their membership.

e)     Sgt. of Arms: 

·         Sharon stated that all of the supplies have been ordered and received.

f)     Secretary:

·         The minutes will be completed and posted by Monday.

3.  Officer roles and responsibilities:

a)     Membership:  Plan to build-up membership.  Prepare a list of potential members and follow-up on the invitation to become members.

4.  Distinguished Program:

a)      Four new members have joined our club.

b)      Ruth and Suzanne and achieved their Competent Leadership awards. 

5.  Humorous Contest:

a)    4 members went to the contest.  It was very successful.  Tall tales will be the next contest.

6.  Guest Speakers:

a)     Katherine will be a guest speaker on 9/30/13.

b)   It was discussed that we would try and have a guest speaker every 6 weeks:

                  Guest Speakers:  10 minute speech and 10 min. of Q. & A.

      Guest Toastmaster Speaker:  10 min. speech including intro, and 10 min. personal and/or group evaluation.

7.  Other Business:

a)    Hold November meeting and have members set goals.

b)    Provide a mentoring session for members to organize and set personal goals for Toastmasters.

c)    No E.C. meeting in October.

Meeting was adjourned 8:45 p.m.

Executive Committee Meeting Notes 8/19/13

 Chamber Speakers Club Toastmasters

Club #600591 - Area H2  - District 4

MEETING MINUTES – 8/19/13

Dear Chambers Speakers Circle Club Toastmasters,

The following is a summary of the minutes from our Executive Committee meeting.  Meeting began at 7:30 p.m.

Attending Officers:

Samya Boxberger-Oberoi: President, and VP of Education & Public Relations

Suzanne Mulcahy:  Secretary, and Treasurer

Ruth Wadsworth:  VP of Membership

Sgt. of Arms:  Sharon Pappas

1.  President’s Update:

a)    Approval of past EC Meeting Notes:  Reviewed minutes of 7/8/13 minutes and they were approved.

b)    DCP Update:  The manual was reviewed to see how we could complete awards.   

2.  Officer Updates (30 seconds):

a)    VP Education: 

·         Samya suggested that we do mentoring program for the members about C.C. and C.L.

b)    VP Membership:  

·         Ruth completed a membership proposal.

c)    VP PR

·          Complete article from Kaiser.

d)    Treasurer: 

·         We now have 16 members.

·         Dues will be collected by 9/15/13

e)     Sgt. of Arms: 

·         Sharon stated that all supplies have been ordered

f)     Secretary:

·         The minutes of the prior meeting were read and approved.

3.  Membership Buildup:

a)     Ruth passed out her membership proposal and everyone reviewed the activities for the following year.

4.  Distinguished Program – Goals for August, September & October 2013:

a)      Officer training is coming up and each of the officers made the commitment to attend.

b)      A Division Contest will occur on 9/4/13 at the Paypal Townhall in San Jose at 6:30 – 8:00 p.m.  Samya and Ruth will attend.

5.  Kaiser Youth Leadership Program:

a)    The program was a complete success.  The participants showed great improvement n their confidence and skills in public speaking. 

6.  New Officers:

a)     The Chamber of Commerce has requested that we volunteer to assist them in their Brew and Bacon Event on 9/28/13.

b)   They also want us to sell tickets for this event.

7.  Other Business:

a)    There was no other business to discuss.

Meeting was adjourned 8:45 p.m.

Executive Committee Meeting Notes 7/8/13

Chamber Speakers Club Toastmasters

Club #600591 - Area H2  - District 4

MEETING MINUTES – 7/8/13

Dear Chambers Speakers Circle Club Toastmasters,

The following is a summary of the minutes from our Executive Committee meeting.  Meeting began at 7:30 p.m.

Attending Officers:

Samya Boxberger-Oberoi: President, and VP of Education & Public Relations

Suzanne Mulcahy:  Secretary, and Treasurer

Ruth Wadsworth:  VP of Membership was absent

Sgt. of Arms:  Sharon Pappas

1.  President’s Update:

a)    Approval of past EC Meeting Notes:  Reviewed minutes of 6/10/13 minutes and they were approved.

b)    DCP Update:  6 goals were obtained:  We did not achieve Distinguished Club. 

2.  Officer Updates (30 seconds):

a)    VP Education: 

·         Kaiser Youth Leadership program –  The program is ongoing and doing well. 

·         Samya discussed having a joint event with the Chamber.

·         Samya will pass out a paper and have the Toastmaster members report where they are in the Competent Communicator and the Competent Leadership manuals so she can assist in and track their progress.

b)    VP Membership:  

·         Ruth as absent.

c)    VP PR

·         Assist in drafting the article with Kaiser about the program and Toastmaster’s involvement.

d)    Treasurer: 

·         Three new members have joined this past month.

·         All new applications have been filed and dues were applied.

·         Dues must be in by 9/15/2013.  Make requests beginning in August.

e)     Sgt. of Arms: 

·         Sharon will call or email Ruth and make arrangements to be trained and familiarized with this role in our club.

·         Supplies will be checked and more ordered if necessary.

f)     Secretary:

·         The minutes will be completed and posted by Monday.

3.  Officer roles and responsibilities:

a)     Reviewed roles and responsibilities of each office.

4.  Distinguished Program:

a)      Samya went over the DCP program and what we need to do to achieve this.

5.  Youth Leadership Program at Kaiser:

a)    Continue working on weekly lessons and have prep meetings after each session.

6.  New Event:

a)    Samya discussed the Brew and Bacon Event that the Chamber is doing 9/28.  She has been given 10 tickets to sell.  It will be presented at the next Toastmaster meeting.

7.  Other Business:

a)    Financial VISA card:  A new card was purchased for $450.00. 

b)    Length of meetings was discussed:  It was determined that we would follow the agenda and end no later than 9:00 p.m.

c)    Sharon will talk to Ruth about the new ballets and name tags.

d)    Newsletter:   Samya will let us know when we have a newsletter to discuss.

e)    “Piggy Bank”:  It was decided to use a “Piggy Bank” to collect our “Ah” count money.

f)     Add Sharon to the alias.

g)    We will review the budget and see if we can order cards for Sharon.

h)   Future goals were discussed. 

·         Retention of members

·         Increase membership

·         Get more guest speakers

Meeting was adjourned 9:00 p.m.